Short answer: In ceramic dispatch management software, tile dispatch tracking means every truck that leaves the factory has one record linked to the dealer's order: design, batch, grade and boxes loaded, invoice number, transporter, LR number, truck number and date. Enter it when the truck is loaded, not at month end, and send the LR details to the dealer the same day. Then "where is my truck?" is answered from the record, not from the loading supervisor's phone.
Morbi factories send tiles by road to Pune, Mumbai, Nagpur and the rest of Maharashtra. The dealer needs the paperwork before the truck arrives. This guide covers the record, the routine and how SAS holds it. For the stock side of the same truck, see ceramic stock management for tile factories. For order status before dispatch, see tile order status tracking.
Why does tile dispatch tracking break down?
The truck is loaded in a hurry, and the paper trail lives in three places: the LR with the transporter, the invoice with accounts, and the boxes in the loading register.
The LR number is sent as a photo and lost in a chat.
The invoice and the actual boxes loaded do not match.
A part load is not linked to the order, so the order looks open.
The dealer hears nothing until the truck arrives, or does not.
What should ceramic dispatch management software record?
Six things, entered once, at loading time.
Dealer, city and order: links the truck to what was ordered
Design, batch, grade, boxes: matches what was loaded to the order
Invoice number and P.O.: links the truck to billing
Transporter and LR number: the dealer's proof for collection and claims
Truck number and date: tracking and breakage claims
Dealer informed: who was told and when
How should a Morbi factory run tile dispatch tracking?
A short, fixed routine at the loading bay works better than a long one nobody follows.
Pick from booked stock for the order, by batch and grade.
Record the exit against the order with city, invoice and truck.
Add the LR number and transporter to the delivery when the LR is issued.
Send the dealer the details the same day: invoice, LR, transporter, boxes.
Close or reduce the order, so a part load leaves the rest open.
How does Sales Automation Suite record tile dispatch?
SAS Less Stock: each exit with city, P.O. and invoice. Customer names and truck numbers hidden.
Sales Automation Suite (SAS) from Peanut Square is one ERP and CRM built for how India sells. It is meant for Indian B2B sellers who outgrow a CRM-only stack: India lead portals and WhatsApp are on the pricing page, the price is in rupees, and it runs on Cloud or On-Premise.
The SAS tile industry page lists SAS Delivery LR Transport, which keeps the LR number and transport name on delivery orders, and SAS WhatsApp Index with an inbox, templates and assignment. The SAS Morbi page describes the path from enquiry to LR on the delivery order for Morbi factories.
In the SAS Ceramic Stock screens shared by Nishant Patel on 19 Oct 2026 (customer details hidden):
Less Stock entries record stock leaving, with exit type, dealer, city, quantity, P.O., invoice number, truck number and a mark, with zone, salesperson, state and group filters and weight totals.
The Order View links truck, invoice and city to orders, and orders can be converted to a Less Stock entry.
The SAS Morbi page names Renite Vitrified, a vitrified tile maker in Morbi, as a customer using SAS CRM and automation alongside its other tools. For the wider Morbi sales flow, read ERP and CRM for Morbi tile factories.
On price: ₹300/user/month on Premium (40% off ₹500, GST extra, billed yearly).
SAS is built by Peanut Square in Ahmedabad, Gujarat. The SAS tile industry page lists ISO 9001:2015 and ISO 27001:2022.
To see it with your own process: Book a free demo at sas.peanutsquare.com
How should a tile factory track dispatch to dealers?
Make one record per truck, linked to the dealer's order, with boxes loaded, invoice, transporter, LR number, truck number and date. Enter it at loading time and send the details to the dealer the same day.
What is an LR number in tile dispatch?
LR stands for lorry receipt. The transporter issues it when it takes the goods. The dealer needs it to collect the goods and to raise a claim for breakage or shortage.
When should the LR number be entered?
As soon as the transporter issues it, the same day as loading. An LR entered at month end does not help a dealer waiting for a truck.
How do I handle a part dispatch?
Record the exit for what was loaded only and keep the rest of the order open. The dealer should see what left and what is still to come.
Does SAS store the LR number on tile deliveries?
The SAS tile page lists SAS Delivery LR Transport, which keeps the LR number and transport name on delivery orders.
